Your Purchase Log: what you paid, what sold, and how each batch performed

Your Purchase Log groups everything you have bought into batches by date and source, then shows what each batch cost, what it has sold for so far, and how well it has performed, so you can see which buying trips and suppliers are actually making you money.

How batches are grouped

Rather than listing every purchase as a flat list, the Purchase Log groups your buying into batches by date and source. A batch might be everything you bought on a particular sourcing trip, or everything bought from a particular supplier on a particular day. Grouping this way makes it easy to compare one buying decision against another, rather than trying to average performance across your whole stock at once.

What each batch shows

For every batch, the Purchase Log brings together:

• Cost: the total you paid for that batch.
• Revenue: the total sold so far from that batch.
• Profit: revenue against cost for the batch.
• ROI: the return on the money you put into that batch.
• Recouped percent: how much of your original outlay you have got back in sales so far.

Recouped percent is particularly useful for stock that sells slowly. A batch can look like a loss on profit alone while it is still mostly unsold, but a rising recouped percentage tells you the money is steadily coming back in rather than being stuck.

Attached invoices

Each batch can have an invoice attached to it, so the record of what you paid and the proof of purchase live in the same place. This is useful when you are reconciling your books or want to check a figure against the original receipt without hunting through email or a separate folder.

Using the Purchase Log to guide buying

Because batches are broken out by date and source, you can compare how different suppliers or sourcing trips have actually performed rather than going on instinct. A source with consistently strong ROI and a fast recouped percentage is worth buying from again. A batch that is sitting on low ROI and a slow recouped percentage a long time after purchase is a signal to slow down on that source, or to look at why that stock is not moving.