Feature · AI Invoice Import · Pro + AI plan

AI Invoice Import — stop typing every supplier receipt by hand.

Upload a PDF or photo of any supplier invoice, charity-shop receipt, or car-boot scribble. Claude extracts every line item — description, quantity, unit price, supplier, VAT — and matches each one to your eBay inventory. COGS auto-fills on every matched item.

Start free trialSee how it works ↓
Claude
PDF, JPG, PNG, WebP up to 10MB
Tuned for charity-shop & car-boot receipts
Original receipt kept for HMRC audit trail

Without DashVue

Manual receipt typing

Every supplier shop trip means typing each line into a spreadsheet or one-by-one into your dashboard. The grind is bad enough that most resellers skip COGS entirely — leaving them blind on profit and exposed if HMRC enquires.

  • 30–90 seconds per item × 50+ items per shop trip
  • Vague charity-shop descriptions don't match eBay listings
  • No item-level audit trail for HMRC enquiry
  • “I'll do it at the weekend” — never happens
DashVue Pro + AI

With DashVue

Drop the receipt. Done.

Drag any supplier receipt into the Cost of Goods page. Claude extracts every line item, pairs each one with your eBay inventory using fuzzy matching, and you confirm. The original PDF or photo is kept against every item.

  • One upload, every line extracted — supplier, date, items, VAT, payment
  • Auto-matches each line to your eBay inventory, with a confidence score so you know what to review
  • Tuned for messy receipts — handwritten, faded, abbreviated descriptions
  • Original file kept on every item — click any inventory row to see the receipt during an audit

The real cost of skipping COGS

100 supplier-shop hauls a year × 25 items each × 60 seconds to type = ~41 hours/year. Painful, but survivable.

The expensive part is the HMRC enquiry without item-level records. HMRC's self-employed record-keeping rules require you to keep evidence of every business expense — and they don't accept “I sold roughly £20k of stuff.” They want every cost matched to every sale. Resellers without records typically pay an accountant five-figure sums to reconstruct from bank statements and eBay's archive, after the enquiry has already started.

One upload per supplier shop trip. Records done. Audit trail attached.

How AI Invoice Import works in 4 steps

  1. 1

    Upload the receipt

    Drag a PDF, JPG, PNG, or WebP into the Cost of Goods → AI Invoice Import zone. Up to 10MB per file. Multiple files in one go is fine.

  2. 2

    Claude extracts every line item

    Anthropic's Claude reads the receipt and returns structured data — supplier, invoice date, invoice number, total, VAT amount, supplier VAT number, payment method, and every product line with description, quantity, and unit price.

  3. 3

    Auto-match against your eBay inventory

    A second Claude call pairs each invoice line against your existing eBay listings — even when the supplier description (“Lexmoto LXR seat”) doesn't match the eBay title exactly (“LEXMOTO LXR 125 OEM seat assembly”). Each match comes with a confidence score so you know what to spot-check.

  4. 4

    Confirm — COGS auto-fills

    Review screen shows every match. Approve, override, or re-pair manually. On confirm, each matched inventory item gets cost per unit, supplier, purchase date, and a link back to the original receipt — accessible from the inventory page if HMRC ever asks.

What Claude extracts from every receipt

The full structured payload that lands in your dashboard from a single upload.

Fields extracted by Claude from supplier receipts
FieldWhat it captures
SupplierCharity shop, B&Q, Royal Mail, John Lewis — whoever's at the top of the receipt
Invoice dateParsed as YYYY-MM-DD even from non-standard formats
Invoice numberThe supplier's reference, where present
Total (gross)Final amount paid in GBP
VAT amountTotal VAT charged, or null if there's none (charity shops, second-hand)
Supplier VAT numberGB123456789 format, or null if the supplier isn't registered
Payment methodCash, card, bank transfer — or null if the receipt doesn't say
Items[]Every product line: description, quantity, unit price

Drop the receipt. Skip the typing.

Beta is open to UK sellers — founding-member pricing locked in for early adopters.

Start free trial

Built for the receipts you actually get

Generic accounting OCR is built for clean B2B invoices — the kind a wholesaler emails you as a PDF. UK eBay resellers don't get those most of the time. They get charity-shop till receipts on thermal paper, car-boot scribbles on the back of a bag, eBay-purchase confirmations, Facebook Marketplace text-message screenshots.

The Claude prompt is explicitly tuned for that — vague descriptions, missing fields, no VAT, handwriting. Confidence score per match tells you what to spot-check. Generic OCR returns garbage on these inputs; DashVue returns a usable extraction with the “review needed” flags in the right places.

Audit-ready paper trail

The original receipt is kept on every imported item.

On every inventory row that came from an upload, DashVue stores the original PDF or photo, the supplier name, the purchase date, and the unit cost. HMRC requires self-employed traders to keep records for at least 5 years after the 31 January submission deadline; with DashVue every receipt is one click away from any inventory row for the full retention period. The full extraction history is also kept — including line-by-line reviews you accepted or overrode — so you have a defensible record of how the cost was assigned.

Pro + AI plan

AI Invoice Import is part of DashVue’s Pro + AI plan, which is currently waitlist-only while we scale the AI pipeline. On the Solo plan (£9/month, open now) you can still track COGS manually on the Item Costs page — flat rate, percentage, or per-item — and move up to Pro + AI the moment we reopen. The Quick Fill flow on Solo walks you through items one at a time; it’s a real fit for low-volume sellers.

Already on Pro + AI?

Open Cost of Goods to start uploading

Pricing details

On Solo?

Join the Pro + AI waitlist to unlock AI Invoice Import

See what changes

What AI Invoice Import doesn't do

Honest list, so you know what you're buying.

  • It doesn't pull invoices from your inbox. Manual upload only — drag the PDF or photo in.
  • It doesn't sync with Xero / QuickBooks / FreeAgent. The extracted data lives in DashVue.
  • It doesn't file your VAT or self-assessment. This is data-entry automation, not tax filing.
  • It isn't 100% accurate on handwritten receipts. The confidence score per match exists for a reason — review the “needs review” rows before confirming.
  • It doesn't process bank statements as a feed. Single-file uploads only.

Start your free 7-day trial

AI Invoice Import is one of several Pro + AI features. Beta is open to UK sellers — start your trial below.

Start free trial

Solo plan — £9/month, cancel any time. We’ll redirect you to app.dashvue.co.uk to finish creating your account.

See /pricing for what's on Core vs Pro + AI. Core users can still track COGS manually for free.

Last updated: 9 May 2026.