Adding and managing suppliers (lead time, minimum order, payment terms)
Set up supplier records with lead time, MOQ and terms, then assign them to items so restock timing and cost roll up correctly.
This article explains how to create supplier records in DashVue and assign them to your items, so restock timing and cost information roll up wherever you need them, on the Replenish page and across your inventory.
Where suppliers live
Supplier records are managed from the Replenish page. This is where you keep a list of the businesses or people you buy stock from, alongside the details that matter for planning a reorder: how long they typically take to deliver, the smallest quantity they will sell you, and how you pay them.
Adding a supplier
- Go to Replenish and open the supplier form.
- Enter the supplier’s name and contact details (whatever you use to get in touch, such as an email address, phone number or website).
- Add the lead time, that is, how many days it typically takes from placing an order to the stock arriving.
- Add the minimum order quantity (MOQ) if the supplier has one, so you know the smallest amount you can order in one go.
- Add any payment terms you’ve agreed (for example, payment on order, or a credit account with a set number of days to pay).
- Save the supplier. It now appears in your supplier list, ready to assign to items.
Assigning a supplier to an item
Once a supplier exists, you can assign it to individual items in your inventory. Doing this links the item to that supplier’s lead time and cost information, so when you’re deciding what to reorder and when, DashVue can factor in how long that particular supplier takes and what the item costs to bring in.
You can update the assigned supplier on an item at any time, for example if you switch to a cheaper source or a supplier stops stocking a product.
What supplier records do and don’t do
Supplier records are for your own reference and planning. They help you see, at a glance, who you buy from, how long you’ll be waiting for stock, and what you’ve agreed on price and payment.
Supplier records are internal only
DashVue does not send orders, emails or purchase requests to your suppliers, and there is no integration with supplier ordering systems. Adding a supplier here simply stores the details in DashVue for your own planning. You still need to place orders with your supplier yourself, using whatever contact method you have on file.
Keeping supplier details current
It’s worth reviewing your supplier list periodically, especially lead times and MOQs, since these can change without much notice from the supplier’s side. Keeping them accurate means your restock timing stays realistic rather than optimistic.
See the related articles below for more on setting cost prices and managing stock levels.
Last updated 2026-07-04.
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